The George Institute For Global Health
United Kingdom

Project Assistant

Type of career: 
Application close date: 

 About The George Institute

The George Institute for Global Health is an international not-for-profit health research organization devoted to finding solutions for the major health challenges facing populations worldwide and especially disadvantage populations in both higher and lower income countries. The George Institute was established 15 years ago and is headquartered in Sydney, Australia. It has annual revenues of about $50 million and employs more than 400 individuals across its facilities in the Australia, China, India and the UK. In each of these countries the Institute has a primary academic partner; in Australia it is the University of Sydney; in China it is the Peking University Health Science; in India it is the University of Hyderabad and in the UK it is the University of Oxford.  All these academic partners are world-class research-based universities. The George Institute’s global research and development program is focused around four main themes: Chronic and Critical Conditions; Injury Frailty and Disability; Healthcare Innovation; and Health of Disadvantaged Populations. For the past three years, the Institute has been independently ranked as one of the top ten research organizations in the world, in terms of the impact of its research.


The George Institute for Global Health at Peking University Health Science Center, China

The George Institute for Global Health has been conducting research and related activities in China since 2002. The George Institute was established as a separate wholly owned legal entity in China in 2007. The George Institute’s mission in China mirrors that of the global organization, namely the discovery and implementation of solutions to chronic and disabling health  problems through research, policy development and capacity building. The George Institute in China has an institutional affiliation with Peking University Health Science Center. The George Institute in China, located in Beijing, comprises two main operating groups: Research and Development and Infrastructure and Resources. In addition, a social enterprise of the George Institute for Global Health - George Clinical – is co-located with The George Institute China. George Clinical is focused on the delivery of clinical trial programmes for both the Institute and for commercial sponsors and reports to an executive team in Sydney. Together, these groups oversee the conduct of a number of large-scale projects in China, funded by a diverse group of sponsors, both public and private. Currently there are about 70 employees working for both organizations, with additional staff contracted on individual projects.


The Role

The Project Assistant is required to assist the Project Manager and Study Team with various tasks associated with running a large scale research project. Generally, the Project Assistant is responsible for assisting the project team in the ongoing execution and closeout of the trial.


Reporting Relationships

This position will report to the Project Manager- Road map


Duties and Key Responsibilities

·  Assist in the preparation of study documentation, forms and the development of administrative systems and processes

·  Assist in the preparation and distribution of study documents to investigators and site staff

·  Assist in the planning and preparation of Investigator meetings

· Study Execution

· Maintain up to date participating centre’s information (including all contact details, contracts and reports).

· Assist with the collection, review and tracking of regulatory documents

· Responsible for the management of study materials and supplies - distribution, ordering, tracking, storage, reconciliation and destruction.

· Responsible for the maintenance and filing of study administrative files

· Assist in managing effective communication with the participate centres.

· Assist with administration of the study including monitoring study progress, responding immediately to queries.

· Travel with the project manager to visit the local centres

· Assist with preparation of data for final analyses and filing and archiving of clinical study data at end of study.

· Assist in developing, monitoring and reporting against project timelines

· Assist project team with other study related activities such as organizing study meetings and scheduling travel, producing agendas and minutes for study-related meetings, assembling training and study materials, updating contact details, maintaining study documentation, assisting in the preparation of administrative documents and other tasks as required.


As a Team Member:

· Participate in team meetings and activities related to the Project, and the institute as a whole.

· Participate in objective setting, performance management, review of the position and the planning and implementation of personal and career development activities. Actively develop job-related skills.

· Participate in special projects to continuously improve processes, tools, systems and organisation.


Occupational Health and Safety

· Comply with OH&S legislation and operate in accordance with established

· OH&S practice and procedures at the George Institute.

· Promote and contribute to a safe, secure environment for staff and visitors.


Skills, Knowledge, and Experience

·  Preferred experience in a clinical research environment

·  Basic knowledge of clinical trial processes and ICH/GCP guidelines desirable

· Good understanding of medical terminology.

· General administration skills and experience desirable.

· Proficient in the use of the Microsoft Office suite of products, including Word, Excel, PowerPoint, Outlook and the Internet.

· Excellent attention to detail while remaining able to attend to strategic issues

· Excellent written, verbal and interpersonal communication skills and the ability to work well flexibly (i.e. autonomously), in small teams and with a wide range of varying stakeholders.

· Willingness and ability to travel.

· Understanding of confidentiality and privacy laws and guidelines relevant to medical research.

· Well organized with good time management skills;

· Motivated and able to work independently and unsupervised.


To Apply  

Please send your CV in English and Chinses to with the subject of "Project Assistant" before March 31, 2019.